Back Forward About the Scan Station

Workstations running on Microsoft Windows 2000 can employ the Scan Station tool to convert paper documents into an electronic image associated with a new work item. The tool works with any TWAIN-compliant scanner equipped with Automatic Document Feeder (ADF) hardware and uses ActiveX controls licensed from Kodak. The Scan Station link appears in the navigation panel of the Process Work portal (for work managers). This tool is mainly used when scanning a large number of documents in a single work session.

Unless batch scanning is required, it is recommended that you use the flow action Work-.AttachFromScanner and the Image Viewer tool. This tool is accessible to both users and managers, and runs on Microsoft XP workstations. See About the Image Viewer tool.

A typical scenario

This scenario shows one way to use the Scan Station:

  1. A mail room worker removes the staples, straightens the letters, organizes the letters, and stacks them onto the scanner.
  2. A worker enters a starting batch ID, Operator ID, and a brief comment.
  3. The worker then selects options and starts scanning.
  4. Depending on the selected options, the system may scan in the whole batch automatically or the worker may review each document to accept or reject it
  5. A flow transfers each scanned document into a workbasket, one-by-one.

Input fields

Use these fields to control the scanner and to label the scanner results within PRPC.

Label

Description
Multiple Page Documents

Select to create one batch ID from a set of pages, rather than one per page.
Non-Stop Scan Mode

Select to use the Automatic Document Feeder of your scanner.
Batch ID

The assigned Batch ID for each batch.
Operator ID

Your Operator ID.
File Save Path

Enter a local or network path in which scanner TIFF files can be stored.
Scanner Location

Identify the LAN name of the scanner, unless it is attached locally to your workstation.
Batch Subject

Enter a text phrase to describe this batch, up to 54 characters.
Show Preferences Before Scan

Select to instruct PRPC to display the TWAIN scanner setup parameters before each scanning operation.
(Button)

Click to start, restart, or suspend scanning.

Hardware and software requirements

No installation is required. This tool is available to users who have WorkManagerDD as Portal Layout in the Settings tab of their access group. Internet Explorer downloads an ActiveX control for the Scan Station tool the first time that you click the Scan Station link.

The standard flow rule Work-.QualifyScannedDocuments places an assignment for each work item created into a workbasket named ScannedDocuments@org.com.

Later, any user can preview the documents in the workbasket using the standard Windows Image Viewer.

Definitions attachment type
Standard rules Portal basics — Using the Process Work workspace
Understanding ActiveX controls and PRPC
Using the Image Viewer tool