Operator ID data instances
Completing the Create or Save As form
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Records can be created in various ways. You can add a new record to your application or copy an existing one. You can specialize existing rules by creating a copy in a specific ruleset, against a different class or (in some cases) with a set of circumstance definitions. You may copy data instances but they do not support specialization as they are not versioned.

Based on your use case, the Create, Save As or Specialization form is used to create the record. The number of fields and available options vary by record type. Start by familiarizing yourself with the generic layout of these forms and their common fields:

This help topic identifies the key parts and options that are applicable to the record type you are creating.

Create a new Operator ID data instance by selecting Operator ID from the Organization category.

Key parts

An Operator ID data instance has a single key part:

Field

Description
Operator ID

Enter a unique identifier. By convention, use the format of an Internet email address. For example, if Patricia works at Thorr, enter [email protected]. Walter Scafi at Markus Bank in the United Kingdom can be identified by [email protected]. The Operator ID need not match a person's email address. You can use another permanent identifier used within your company.

Naming convention guidance:

    • In addition to letters and digits, the identifier can include the following characters: period, single quote, tilde(~), underscore, exclamation point (!), ampersand (&), octothorpe (#) and no more than one @ character. Don't use forward slash or backslash characters in the identifier.
    • If the Security Policies feature (on the System Settings landing page) is enabled, enter an identifier that is at least as long as required by that feature. See Systems category — Settings landing page.
    • As a best practice, use the organization name (the key to an Organization data instance) as a suffix in Operator IDs.
    • An Operator ID may be up to 128 characters long.
    • Special processing applies to any user identifier that starts with the word External. Use such identifiers only to define external operators, those who use directed Web access for one-time processing of assignments.
    • Do not use system as an Operator ID name. This name is reserved, as it is used by agents.
    • Do notuse pyBulkProcessing as a workbasket name. This value is reserved for background bulk processing.

NOTE: After a requestor logs in, the Operator ID identifier is available on the pxRequestor page as the pxUserIdentifier property.
Short description This field does not make up the key parts for an Operator ID but is required to create the data instance. Enter a label for the operator that will appear on the form header.

Adding an operator using the Organizational Chart landing page tab

You can also create Operator ID data instances using the Operators and Organizational Chart tabs on the Organization landing page.

  1. Select> Org & Security > Organization > Organizational Chart to display the chart.
  2. Select any node within the organization.
  3. Right-click to open the pop-up panel and click Add Operator.

A pop-up window appears. The organization, department, or unit values are automatically filled depending upon which node you choose.

  1. Select missing organization information. Enter an operator ID, password, and full name. Select the operator's access group. All values are required.
  2. Click OK to create the operator ID instance.
  3. Open the Operator ID instance to add or modify the information. Some values such as work group and calendar are copied from a data transform.

NOTE: This chart is also available on the Organization, Division, and Organization Unit rule forms. To list operators associated with a node (identified in the Organizational Unit field on the Work Settings tab of the Operator ID instance), select the node, right-click, and select View Operators.

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